This notice (the “Privacy Notice”) provides information about how The Bermuda Society (“we”, “us”, “our”) gathers and uses personal information. We are committed to respecting the confidentiality of the personal information you supply to us and all data will be processed in accordance with applicable data privacy laws.
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Privacy Notice.
If you do not agree with our use of your personal data as set out in this Privacy Notice, you should not submit your personal information to us. However, if you do not wish to submit your personal information, or if you wish to exercise your rights to prevent us using your data, you should be aware that we may not be able to do business with you. For more information on this, please see sections 4.1 and 7.
We are The Bermuda Society (company number 02180483), registered at Five Trees, Wood Lane, Stanmore, Middlesex, HA7 4JZ. For the purposes of data privacy legislation, we will be a ‘controller’.
Should you have any questions or concerns about this Privacy Notice or the processing of personal data we hold about you, please contact us:
The Secretary The Bermuda Society, Five Trees, Wood Lane, Stanmore, Middlesex, HA7 4JZ
+44 (0)208 954 0652
You have certain rights in relation to your personal data.
Under certain circumstances, by law you have the right to:
If you want to exercise any of these rights then please contact us using the details at section 3. The various rights are not absolute and each is subject to certain exceptions or qualifications. For example, if you wish to withdraw your consent or object to processing, we may need to discuss with you whether our use of your data needs to continue for other lawful purposes, such as fulfilment of a legal or contractual requirement.
We will respond to your request within one month of receipt of your request. In some cases we may not be able to fulfil your request to exercise the right before this date, and may need to request more time. Where we cannot provide a full response to you for any reason, we will let you know about this in our initial reply to your request.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). In some cases, we may charge a reasonable fee if your request for access is clearly unfounded or excessive, or if you request multiple copies of the information. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
If you wish to request further information about any of the above rights, or if you are unhappy with how we have handled your information, please contact us on the contact details contained in section 3.
If you are not satisfied with our response to your complaint or believe our processing of your information does not comply with data protection law, you can make a complaint to your supervisory authority. For example, if you live in the UK, you can contact the Information Commissioner’s Office: https://ico.org.uk/global/contact-us/ or 0303 123 1113.
We collect your personal information about you as set out in this Privacy Notice in the course of your relationship with us and otherwise in your interaction and correspondence with us.
The information which we collect and what we use it for will depend on the nature of our relationship with you. We use your information:
We use your information to identify services and events that we think may be of interest to our members.
We will send messages promoting services and events pursuant to your contract as a member.
You have the right to ask us not to not send you such messages by post, telephone or email or any combination of these at any time. You can also let us know at any time that you wish to change your mind and to start receiving such messages.
You can do this:
If you cease to be a member or choose not to receive such messages, we will cease to send you such communications as mentioned above.
We are entitled to use your personal data in the ways set out in this Privacy Notice on the following bases:
If provision of your personal information is a legal or contractual requirement or a requirement necessary to enter into a contract with us, and you choose not to provide it, we may not be able to perform some of the tasks we need to in order to provide certain events or services to you.
If you do choose to provide your consent you can withdraw it at any time by contacting us (see section 3).
Where necessary, we disclose your personal data to third parties that are specifically engaged by us to provide services to us, in which case we will require those parties to keep that information confidential and secure and to use it solely for the purpose of providing the specified services to us. The following is a list of the types of third parties who process your personal data on our behalf:
We store your personal information in the UK
For members outside the UK/EEA we occasionally transfer and use your personal information outside the UK/EEA principally when we communicate with you. The laws of some of these destination countries may not offer the same standard of protection for personal information as countries within the UK/EEA. We currently transfer and use data outside the UK/EEA currently only to Bermuda
We will keep your information only for as long as necessary depending on the purpose for which it was provided. Details of retention periods for different aspects of your personal information are available in our retention policy which you can request by contacting us.
When determining the relevant retention periods, we will take into account factors including:
We acknowledge that the information you provide may be confidential and will maintain the confidentiality of and protect your information in accordance with our normal procedures and all applicable laws. We employ appropriate security measures to help protect your personal data against loss and to guard against access by unauthorised persons.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
In addition, those employees, agents, contractors and other third parties who process your personal data will only do so on our instructions and they will be subject to a duty of confidentiality.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data. Any transmission is at your own risk. Once we have received your information, we will use procedures and security features to try to prevent unauthorised access.
Links on our website may take you to third party sites over which we have no control. While such links are provided for your convenience, you should be aware that the information handling practices of the linked websites might not be the same as ours. You should review any privacy notices on those linked websites. We are not responsible for any linked websites.
We reserve the right, at our discretion, to change, modify, add to, or remove portions from, our Privacy Notice. We will of course notify you of any changes where we are required to do so.